FAQ — team and collaboration
FAQ: max team size, add members, 7 roles, multi-workspace, audit log, impersonation, ownership transfer, external collaborators.
Written By Salvatore Sinigaglia
Last updated About 5 hours ago
FAQ: max team size, add members, 7 roles, multi-workspace, audit log, impersonation, ownership transfer, external collaborators.
FAQ — team and collaboration
Common questions about team management, roles, collaboration, ownership. For role-specific details: see PRD-12 team-* cluster.
What's the max team size?
Depends on your plan tier. See /settings/team/billing for your current limit.
Higher plans = larger team caps. Enterprise: custom limits.
How do I add a team member?
/settings → Team → Members → Invite member.
See team-103 invite + manage members for full flow:
- Enter email
- Assign role
- Send invite
- Invitee confirms email + sets password
Member appears in team after confirmation.
What roles are available?
7 verified roles (per apps/backend/src/utils/roles.ts ROLE_LEVELS):
Can a user belong to multiple teams?
Yes. Same user can be member of multiple Wevion teams. Switch teams via UI (top-right team switcher).
Each team has its own RBAC + data isolation. Cross-team data visibility: only via explicit sharing or admin-tier configuration.
How do I audit who did what?
/settings → Audit log (admin / owner role).
Shows:
- User
- Action (create, update, delete, toggle, share, etc.)
- Resource (campaign, rule, file, etc.)
- Timestamp
- IP + user agent
API: GET /api/v1/audit-logs (filterable).
See team-113 audit log.
What's impersonation?
super_admin / owner roles can impersonate other users via x-impersonate-user header. Used for:
- Debugging "what does this user see?"
- Support investigation
- Onboarding assistance
Original admin's user_session_id stored in request.adminUser for audit (impersonation is logged + traceable — never "anonymous").
How do I transfer team ownership?
Current owner: /settings → Team → Transfer ownership. Pick new owner from team. New owner accepts. Old owner becomes admin (or removed, depending on workflow).
See team-105 transfer ownership.
Note: only one owner per team at a time. Co-ownership not supported.
Can I have multiple admins?
Yes. Unlike owner (single per team), admin role can have multiple users. Recommended: at least 2 admins for redundancy (in case one is locked out / leaves).
What if I'm the solo owner and need someone else to take over?
Before departure: transfer ownership via the flow above.
If you're already gone / locked out: another admin can be promoted to owner only by current owner OR by Wevion support (identity-verified flow).
Always have a backup admin — solo-owner accounts are a single point of failure.
Can external collaborators access my account?
Two ways:
Wevion-internal (full access)
Invite them as a team member with appropriate role (typically viewer or mediabuyer depending on need).
Drive-only (Creative Hub sharing)
Share specific Creative Hub files / folders via Google Drive permissions (cross-link ch-105 share external). External users don't need Wevion account — they get Drive access only.
How do I limit a user's access to specific accounts / campaigns?
Currently:
- Role-based access (broad — by role)
- Per-team filter (assigned to specific accounts via team-104 if implemented)
Granular per-campaign restrictions: limited; coordinate via naming conventions (cross-link am-108) + tracker integration scoping.
Can teammates see my AI chat conversations?
Only if you explicitly share the session (per ai-106 projects + sessions).
Otherwise: AI chat sessions are private to you (and super_admin / owner for audit purposes).
What's owner fan-out for notifications?
If you're a team owner: you receive notifications for your team members' triggering actions (e.g. published campaigns, generated creatives) — with "Team: [memberName]" prefix.
This lets owners stay informed without polling each user's actions.
Owners can disable via preferences. See ntf-103.
Can I deactivate a team member without deleting them?
Currently: deactivation by removing from team → they lose access. Their history (created campaigns, audit log entries) preserved.
For temporary inactivity: ask the user to log out + not log back in (less surgical). Or change role to viewer (preserves access but read-only).
For full account deletion (GDPR): contact admin → support.
How do I see team activity at a glance?
- Audit log: full history of actions per user
- Owner notifications: real-time alerts on team actions (per owner fan-out)
- Members panel: list of team + roles + last-active timestamp
For deeper analytics on team performance: deferred (PRD-19 an-121 not implemented).
Can I copy a team setup to a new workspace?
No automated workspace cloning. Recommended workflow:
- Set up new workspace
- Invite same members with same roles
- Recreate critical rules / templates manually
- Migrate creatives via Drive (if Creative Hub is shared workspace-wise; otherwise re-upload)
For multi-workspace consistency: enterprise tier may include workspace cloning tooling. Contact sales.
FAQ
What roles are available in Wevion?
Wevion has seven verified roles defined in ROLE_LEVELS: super_admin (100), admin (90), owner (80), manager (70), mediabuyer (60), finance (50), and viewer (40). The owner holds full control including billing write, mediabuyer runs daily campaign ops, finance is a read-only role with billing-focused visibility (it does NOT perform billing changes — those are owner/admin/super_admin only), and viewer is read-only. You assign a role when inviting each member.
How do I add a team member in Wevion?
Go to /settings → Team → Members → Invite member. Enter the person's email, assign a role, and send the invite; the invitee confirms their email and sets a password, after which they appear in your team. Wevion supports multiple admins for redundancy, but only one owner per team at a time.
How do I transfer team ownership in Wevion?
The current owner uses /settings → Team → Transfer ownership, picks a new owner from the team, and the new owner accepts; the old owner then becomes an admin or is removed. Wevion allows only one owner per team at a time — co-ownership is not supported — so always keep a backup admin.
Can teammates see my Wavo AI chat conversations?
Only if you explicitly share the session. Otherwise your Wavo AI chat sessions in Wevion are private to you, with super_admin and owner roles able to access them for audit purposes. Impersonation by those roles is always logged and traceable via the audit log, never anonymous.