Drive creative folder management

Wevion owns your Creative Hub folder via a Service Account and shares it with your Gmail (writer). Manage files in Creative Hub; open them in Drive.

Written By Salvatore Sinigaglia

Last updated About 5 hours ago

Wevion owns your Creative Hub folder via a Service Account and shares it with your Gmail (writer). Manage files in Creative Hub; open them in Drive.

Drive creative folder management

Wevion owns a per-user Creative Hub folder (created by its Service Account) and grants writer access to the Gmail addresses you authorize. You manage files in Creative Hub; the same files are reachable in Drive under Shared with me. There is no folder you share with Wevion and no 5-minute auto-import poller.

Who is this for

Creatives and mediabuyers who want to open and edit their Creative Hub assets directly in Google Drive, or collaborate with teammates on those assets via Drive.

Setup recap

If you haven't set up Drive access yet, follow com-112. The short version:

  1. /connect/google-drive → add the Gmail you want to authorize
  2. Wevion ensures your Creative Hub folder exists and grants that email writer access (role: 'writer')
  3. Open Drive with that account → folder appears under Shared with me

How files flow

  • Wevion owns the Creative Hub folder (ensureUserFolder in apps/backend/src/services/creative-hub/creative-hub.helpers.ts), created under a Wevion root folder
  • Files you upload in Creative Hub live in that Wevion-owned Drive folder
  • Authorized Gmail accounts can view/add/edit those files directly in Drive (writer access)
  • There is no 5-minute polling job, no auto-import of an external folder, and no _wevion-derived sub-folder — Creative Hub is the source of truth and Drive is a shared view of the same folder

Managing files

Files are managed in Creative Hub (/creative-hub), which stores them in the Wevion-owned Drive folder. Authorized Gmail accounts see the same files in Drive under Shared with me and can view, add, or edit them there with writer access — changes land in the same folder Creative Hub reads. Creative Hub organizes assets by type; use its search + filters to find files.

File naming best practices

  • Descriptive names: summer-sale-hero-video-v3.mp4 beats IMG_1234.mp4
  • Consistent prefixes: header-, bg-, cta-, product- for fast filtering in Creative Hub
  • Version in filename: -v1, -v2, -v3 for iterative versions
  • Avoid spaces: use - or _

Because Drive and Creative Hub point at the same Wevion-owned folder, a rename or edit made in Drive is reflected in Creative Hub (and vice versa) — there is no separate sync/poll step.

Collaboration via Drive

Authorize multiple Gmail addresses (yourself, teammates, external collaborators) at /connect/google-drive; each gets writer access to the same Wevion-owned Creative Hub folder. Remove an email there to revoke its access. The folder itself stays owned by Wevion.

Using Creative Hub files in campaigns

  • Files appear in Creative Hub at /creative-hub
  • Drag into Campaign Creator's creative slot, OR pick from the Creative Hub picker in Campaign Creator

Common issues

  • Authorized account can't see the folder: check the Shared with me section in Drive for the exact Gmail you authorized.
  • Wrong Gmail authorized: remove it at /connect/google-drive and add the correct one.
  • Edits in Drive not showing in Creative Hub (or vice versa): both point at the same Wevion-owned folder; refresh Creative Hub. If it persists, contact support.
  • "Drive credentials not configured": the backend service-account env vars are missing — contact support.

FAQ

Does Wevion sync an external Drive folder of mine into Creative Hub?

No. Wevion owns the Creative Hub folder (created by its Service Account) and grants your Gmail writer access to it. There is no 5-minute polling job that imports an external folder — Creative Hub and Drive point at the same Wevion-owned folder, so files you add in either place are visible in both.

Who can access my Creative Hub folder in Drive?

Only the Gmail addresses you authorize at /connect/google-drive. Each authorized email gets writer access to the Wevion-owned folder, and you can add or remove emails at any time. The folder is not visible to anyone you haven't authorized.

What happens to files if I revoke an email's access?

Revoking access (via /connect/google-drive) removes only that account's access to the Wevion-owned folder. The folder and all files stay in Wevion (Creative Hub keeps them), and any campaigns using those assets are unaffected.

Can I organize Creative Hub files into sub-folders?

Manage organization in Creative Hub, which stores files in the Wevion-owned Drive folder. There is no external folder tree that Wevion scans recursively, and no _wevion-derived sub-folder — those describe a sync model the product does not use.