Workspace, Team, Account — what's the difference
Wevion has a 4-level model: Organization > Workspace > Legal Entity > Team. Here's what each holds and when to use them.
Written By Salvatore Sinigaglia
Last updated About 4 hours ago
Wevion has a 4-level model: Organization > Workspace > Legal Entity > Team. Here's what each holds and when to use them.
Workspace, Team, Account — what's the difference
Wevion has a 4-level hierarchy: Organization (top container) > Workspace (project or brand boundary) > Legal Entity (billing scope, one per workspace by default) > Team (people/work grouping inside a workspace). Your personal Account is your individual user that can belong to many workspaces.
Who is this for
Anyone choosing how to structure Wevion for their company — especially admins setting up for the first time and agencies onboarding clients.
The 4 levels
Organization
The top-level container. It owns:
- Cross-workspace RBAC for super admins
Seats and billing are held one level down, on each workspace's Legal Entity (see Seats and billing below), not pooled at the Organization level.
Typical setup: one Org per company. An agency has one Org. A holding with three independent brands also has one Org but three Workspaces.
Legal Entity (billing scope)
Billing lives on a Legal Entity, which by default is created 1:1 with each Workspace. This is the entity that holds:
- The subscription plan (Free, Starter, Pro, PLUS; Enterprise is negotiated separately — see trial to paid)
- Payment method and invoices
- Credit balance for AI features
Enterprise capabilities such as SSO/SAML, SCIM provisioning, data residency, and SLAs are available on request as a dedicated configuration set up with Sales — they aren't self-serve toggles in the app.
Workspace
The project or brand boundary. One Workspace contains its own:
- Connected ad accounts (Meta, Google, TikTok, ...)
- Campaigns, ad sets, ads, creatives
- Rules and automation
- Reports and dashboards
- Team members and roles
- Workspace defaults (dashboard preset/profile, hub layout, member policy flags, conversion source)
Data is fully isolated between workspaces. A user with access to Workspace A cannot see Workspace B unless explicitly added. Multi-workspace setups are provisioned through enterprise onboarding — see Navigating Wevion for how workspaces fit into the app.
Typical setup:
Team
A grouping of users inside a Workspace. Used to bundle permissions for ad accounts: "Creative team can edit creatives in any campaign", "Performance team can edit budgets". A Team is not a separate billing or data boundary — it's a permissions shortcut.
You can run a Workspace without ever creating a Team (assign roles directly to people). Teams help when you have 10+ members and recurring permission patterns.
Personal Account vs Workspace membership
Your personal account is your user identity: email, password, profile, 2FA, language. It lives at /settings/personal/*.
You can belong to many workspaces simultaneously. Roles are per-workspace — you can be Owner in one and Viewer in another.
How invitations work
- An owner or admin in a Workspace invites you by email
- You receive an invite link valid 7 days
- Clicking the link adds your existing account to that workspace (or creates one if you don't have one yet)
- You appear in Settings → Team → People of that workspace
- Your role in that workspace is set at invite time and editable later
See Invite your first team member for the admin-side walkthrough.
Roles at a glance
7 roles, ordered by power:
Full role-by-role permission breakdown in Roles and permissions in 5 minutes.
Seats and billing
Billing and the seat cap live on the Legal Entity tied to each workspace — the seat check is enforced per Legal Entity at invite time, not as a single pool shared across the whole Organization. The plan you pick (see from trial to paid plan) sets the seat ceiling for that workspace.
How to set this up
- After signing up you automatically have 1 Org + 1 Workspace (with its own Legal Entity for billing)
- If you need more workspaces (agencies, holding companies), these are provisioned through enterprise onboarding — a self-serve "create new workspace" UI is not a confirmed feature, so reach out to Sales for a multi-workspace setup
- Invite people into each workspace with the role they need
- Optionally create Teams to bundle ad-account permissions
Common questions
- Can I move data between workspaces? No. Workspaces are isolated. Set up the right structure before importing.
- Can I be a Viewer in my own workspace? Yes, but you'd lock yourself out of admin actions. Keep at least one Owner per workspace.
- Does deleting a workspace cancel my subscription? The subscription lives on the workspace's Legal Entity, which is created 1:1 with the workspace by default. To stop billing, cancel the subscription itself — see from trial to paid plan.
- What happens to a user when I delete a workspace? Their access to that workspace ends. They keep their account and any access to other workspaces.
FAQ
What's the difference between an Organization, a Workspace, and a Team in Wevion?
Wevion uses a four-level hierarchy: the Organization is the top container; a Workspace is a project or brand boundary holding connected ad accounts, campaigns, rules, and reports; a Legal Entity (one per workspace by default) is the billing scope that owns the subscription, payment method, and credit balance; and a Team is a work/people grouping inside a workspace.
How are Wevion seats counted across workspaces?
Billing and the seat cap live on the Legal Entity tied to each workspace (created 1:1 with the workspace by default), and the plan you pick sets that workspace's seat ceiling, enforced per Legal Entity at invite time — seats are not pooled across the whole Organization. Deleting a user frees a seat.
Can one person belong to multiple Wevion workspaces?
Yes. Your personal account can belong to many workspaces simultaneously, and roles are per-workspace — you can be Owner in one and Viewer in another. Data is fully isolated, so you always act within one workspace's accounts at a time.
Do I have to create a Team to use a workspace?
No. You can run a Workspace without ever creating a Team by assigning roles directly to people. A Team is not a separate billing or data boundary — it's a permissions shortcut. Teams help most when you have 10 or more members and recurring permission patterns to bundle.
How many roles does Wevion have?
Wevion has seven roles, ordered by power: super_admin, admin, owner, manager, mediabuyer, finance, and viewer. Roles are assigned per-workspace, so the same person can hold different roles in different workspaces. A full role-by-role permission breakdown lives in Roles and permissions in 5 minutes.
FAQ
What's the difference between an Organization, a Workspace, and a Team in Wevion?
Wevion uses a four-level hierarchy: the Organization is the top container; a Workspace is a project or brand boundary holding connected ad accounts, campaigns, rules, and reports; a Legal Entity (one per workspace by default) is the billing scope that owns the subscription, payment method, and credit balance; and a Team is a work/people grouping inside a workspace.
How are Wevion seats counted across workspaces?
Billing and the seat cap live on the Legal Entity tied to each workspace (created 1:1 with the workspace by default), and the plan you pick sets that workspace's seat ceiling, enforced per Legal Entity at invite time — seats are not pooled across the whole Organization. Deleting a user frees a seat.
Can one person belong to multiple Wevion workspaces?
Yes. Your personal account can belong to many workspaces simultaneously, and roles are per-workspace — you can be Owner in one and Viewer in another. Data is fully isolated, so you always act within one workspace's accounts at a time.
Do I have to create a Team to use a workspace?
No. You can run a Workspace without ever creating a Team by assigning roles directly to people. A Team is not a separate billing or data boundary — it's a permissions shortcut. Teams help most when you have 10 or more members and recurring permission patterns to bundle.
How many roles does Wevion have?
Wevion has seven roles, ordered by power: super_admin, admin, owner, manager, mediabuyer, finance, and viewer. Roles are assigned per-workspace, so the same person can hold different roles in different workspaces. A full role-by-role permission breakdown lives in Roles and permissions in 5 minutes.
Last updated: 2026-05-17