Managing Permissions with Share Permissions

Share Permissions lets you grant Meta API access to business users within your Business Managers. This is useful when you need to give specific people access to ad accounts, fan pages, or catalogs — either within your team or with external partners.

Prerequisites

• A connected Meta account with admin role in the Business Manager Understanding Token Health and Reconnection
• At least one synced asset (ad account, fan page, or catalog) Syncing Your Meta Assets

How It Works

Share Permissions works by assigning Meta API access rights from your Business Manager to specific business users. This is the same as assigning permissions in Meta Business Manager, but done conveniently from within Wevion.

Permission Levels

Different asset types support different permission levels:

Ad Accounts:

Fan Pages:

Catalogs:

Step-by-Step Guide

Sharing an Ad Account

1. Navigate to Ad Accounts in the sidebar
2. Select one or more ad accounts
3. Click the Share Permissions button
4. The Share Permissions dialog opens showing:
   • A list of business users in your Business Manager
   • A search field to filter users
   • Role badges showing each user's BM role
5. Select the users you want to grant access to (use checkboxes)
6. Choose the permission level (Full, Advertise, or Analyze)
7. Click Share
8. Wevion processes each account × user combination and shows results

Sharing a Fan Page

1. Navigate to Fan Pages
2. Select the fan page(s) to share
3. Click Share Permissions
4. Select users and permission level (Full or Advertise)
5. Click Share

Sharing a Catalog

1. Navigate to Catalogs
2. Click the Share button on a specific catalog
3. Select users and permission level (Full or Advertise)
4. Click Share

Note: For catalogs, if Full permissions fail (e.g., BM-level restrictions), Wevion automatically falls back to Advertise-only permissions.

Understanding the Results

After sharing, you'll see a result summary for each combination:

If some succeeded and others failed, you'll see a partial success notification with details.

Options and Configuration

Finding the Right Token

Share Permissions requires a Meta token with admin-level access to the Business Manager that owns the asset. Wevion automatically:

1. Looks for Active tokens connected to the relevant Business Manager
2. Falls back to any Active token in your session
3. If no suitable token is found, the operation fails

Who Are Business Users?

The dialog shows human business users from your Business Manager — people with roles like Admin, Employee, etc. System users are filtered out since they have inherent access to all BM resources.

Concurrency

Share Permissions processes up to 5 permission grants in parallel to balance speed with Meta API rate limits. For large batches (many accounts × many users), expect the process to take a few seconds.

FAQ

Q: Can I revoke permissions from this dialog? A: The Share Permissions dialog grants permissions but does not currently support revoking them. To revoke permissions, use Meta Business Manager directly.

Q: I don't see any business users in the list. Why? A: Possible reasons:

• Your token doesn't have admin access to the Business Manager
• The BM has no human business users (only system users)
• Token permissions are insufficient — try reconnecting your Meta account

Q: Can I share with users from a different Business Manager? A: No. Share Permissions works within a single Business Manager. The users listed are from the BM that owns the asset you're sharing.

Q: What's the difference between Share Permissions and Assigning Ad Accounts? A: Assigning (connecting) an ad account grants Wevion's service access to manage it. Share Permissions grants individual Meta business users access to the asset. You typically assign first (for Wevion to work), then share with specific users for additional access.

Q: Do shared permissions sync back to Wevion? A: Yes. Wevion's permission sync job (runs twice daily) refreshes the token_resource_permission table, reflecting any changes made to permissions — whether through Wevion or directly in Meta Business Manager.

Related Articles

• Syncing Your Meta Assets — How It Works
• Assigning Ad Accounts to Team Members
• Understanding Token Health and Reconnection