Team Folders — Viewing Your Team's Files

As a team leader, you need visibility into the creative assets your team is producing. Team Folders in Creative Hub give Owners and Super Admins a consolidated view of every team member's media library — without anyone needing to share files manually or send screenshots of their work. You open Creative Hub, switch to the team view, and browse each person's folders as if they were your own.

This feature is designed for oversight, quality control, and collaboration. Whether you are reviewing creatives before a campaign launch, checking what assets a media buyer has prepared, or simply looking for a specific file you know someone on your team uploaded, Team Folders put everything within reach.

Prerequisites

To access Team Folders, you need:

• An active Wevion account with a valid subscription
• The Owner or Super Admin role in your team
• At least one other team member in your organization

If you hold the Media Buyer, Manager, Finance, or Viewer role, you will not see the Team Folders selector. You will only see your own personal library when you open Creative Hub. This is by design — see the Data Isolation section below for details.

If you have not yet added team members to your organization, do that first.

Inviting Your First Team Member

How It Works

Every person in your Wevion organization gets their own private folder inside Creative Hub. This folder is created automatically the first time a user opens the Creative Hub page. There is no setup step, no manual provisioning — the system detects the user and creates a dedicated storage space on their behalf.

As an Owner or Super Admin, you have access to a team member selector that appears at the top of the Creative Hub interface. This selector lists every member of your team by name, email, and role. From this single dropdown, you can switch between viewing your own files, viewing all team members' folders at once, or drilling into a specific person's library.

The visibility rules are straightforward:

Roles and Permissions — Who Can Do What

Navigating Team Folders

The Team View Selector

When you open Creative Hub as an Owner or Super Admin, you will see a bar just below the page header containing a people icon, the label "View folders of:", and a dropdown selector. This is your entry point to Team Folders.

The dropdown contains three types of options:

1. All Files — Shows every team member's folder as a visual directory. This is the default view for Owners and Super Admins.
2. My Files — Takes you back to your own personal library, exactly as it appears for any other user.
3. Individual team members — Each member is listed by name and email. Selecting one takes you directly into their library.

The All Files View

When you select "All Files" (the default), Creative Hub displays a folder-style overview of your entire team. Each team member appears as a clickable folder card showing:

• Their name (or email prefix if no name is set)
• Their email address
• A role badge (Admin, Owner, or MB for Media Buyer)

You can switch between grid view and list view using the toggle in the toolbar. In list view, members are displayed in a compact table with columns for name, email, and role — useful when your team is large and you want to scan quickly.

Click any team member's folder to open their library. From there, the experience is identical to browsing your own files: you see their folder hierarchy, their uploaded images and videos, and you can navigate through subfolders using the breadcrumb bar at the top.

Breadcrumb Navigation

When you are inside a team member's folder, the breadcrumb bar updates to show their name as the root level instead of the generic "Creative Hub" label. This makes it clear at all times whose files you are looking at.

For example, if you opened the folder of a team member named Marco and navigated into a subfolder called "Q1 Creatives", the breadcrumb would show:

Marco > Q1 Creatives

Clicking "Marco" takes you back to the root of Marco's library. To return to the team overview, use the team member selector and switch back to "All Files".

What You Can Do in a Team Member's Folder

When browsing another team member's library, you have full access to the same set of tools available in your own folder. This includes:

Browsing and previewing

• Navigate through their folder structure
• Preview images at full resolution
• Stream videos with inline playback controls
• Filter by file type (images, videos, folders)
• Search by file name within their library

File operations

• Upload files directly into a team member's folder — useful when you have assets that belong to their campaigns
• Create new folders inside their library to help with organization
• Rename individual files or use bulk rename to update multiple items at once
• Move files between folders within their library using drag and drop
• Delete files that are no longer needed
• Copy the shareable URL of any file for use outside Wevion

Filtering and search

The search bar and type filters (All, Images, Videos, Folders) work the same way inside a team member's folder as they do in your own library. If you are looking for a specific asset, type part of its name in the search bar and the list filters in real time.

Uploading Files — Images, Videos, and Documents Organizing Files — Folders, Rename, Move

Data Isolation and Privacy

Wevion enforces strict data isolation between team members based on roles. This is not a convenience feature — it is a core security boundary.

For Media Buyers and other non-admin roles:

• You see only your own files. No exceptions.
• You cannot access, search, or discover any other team member's files.
• Your folder is completely private from other media buyers on the same team.
• There is no option to "opt in" to team visibility from a non-admin role.

For Owners:

• You see your own files plus every team member you have invited.
• You cannot see users belonging to other owners or organizations.

For Super Admins:

• You see all users across the platform.

This model ensures that media buyers working on different campaigns or accounts never accidentally see each other's work, while team leaders maintain the oversight they need.

Managers have the same Creative Hub visibility as Media Buyers -- they can only see their own folder. Only Owners, Admins, and Super Admins can view other members' folders.

FAQ

I am an Owner but I do not see the team member selector. What is wrong? The team member selector only appears when your team has more than one member (including yourself). If you are the only person in your organization, the selector is hidden because there are no other folders to view. Invite a team member and the selector will appear automatically.

Can a media buyer tell that I viewed their folder? No. There is no notification or activity log visible to the team member when an Owner or Super Admin browses their folder. Your access is silent.

Can I upload files to someone else's folder? Yes. When you are inside a team member's folder, the upload button works normally. Files you upload will appear in their library, not yours. This is useful for distributing approved creatives or brand assets to specific team members.

Can I move files between two different team members' folders? Cross-member file transfer is not available. To share a file with another member, download it and re-upload it to their folder, or use the external sharing feature.

What happens when a team member is removed from the organization? Their folder and files remain stored in the team's Google Drive. Team administrators retain full access.

Does viewing team folders count against any usage limits? No. Browsing team folders is a read/management operation and does not consume any credits or quota.

Related Articles

• Creative Hub Overview — Your Media Library
• Uploading Files — Images, Videos, and Documents
• Organizing Files — Folders, Rename, Move
• Inviting Your First Team Member
• Roles and Permissions — Who Can Do What